May 2026 Board Meeting

Board Meeting

May 20, 2026

Attendance: Robin Murphy, Tammy Pengelly, Debbie Berry, Rachel Read, Christa Thompson, Lorene Jones

Call to Order: 6:30 PM

• Secretary’s Report

  • Minutes for the March Board meeting were read by Rachel. Tammy moved to accept the minutes as read, Robin seconded the motion.

• Treasurer’s Report

  • Moved to General Meeting

• Officer/Member Reports

  • N/A

• Old Business

  • Specialty Budget

    • Since there were not many in attendance, it was decided that we will have a meeting in June before the General meeting to discuss all things 2027 Specialty, including the theme, committee chairs, budgets, etc.

  • Protocol for Paying Membership Dues

    • Our current protocol is as follows:

      • Membership applications are to be turned in to the Vice President along with their dues. Once received and recorded by the VP, the payments will then be forwarded to the Treasurer, who will make the deposit thereafter.

    • It was decided that no changes need to be made, but reminders will be provided at the October meeting.

  • Special (or Executive) Meetings

    • Regarding the most recent Special Meeting, Christa said, “I was very disappointed in the way that it went. I felt that I could not get a word in edgewise to even present the complaint. As a board, we owe it to any club member who is thinking of or who has waged a complaint against another member. No matter the reason we owe them the time and consideration of that complaint. Whether we think it has merit or not, we need to hear both sides of the complaint”.

    • The Board reviewed Article II, Sections 2 and 4; and Article VI, sections 2 and 3 in the by-laws to evaluate whether there needs to be any adjustments to make the rules clearer. It was determined that there is no revision necessary. 

• Christa is going to reach out to the GRCA director regarding complaints from a general member regarding a board member or officer, namely, whether said board member should be in attendance at a Special Meeting called as a result of the complaint.

• Actions for July Board Meeting

  • N/A

Meeting adjourned at 7:07. Rachel motioned to adjourn, Robin seconded.